{"id":840,"date":"2026-09-23T21:07:13","date_gmt":"2026-09-23T19:07:13","guid":{"rendered":"https:\/\/putzvogel.ch\/?p=840"},"modified":"2026-09-23T21:07:14","modified_gmt":"2026-09-23T19:07:14","slug":"bueroreinigung-richtig-planen-wie-oft-reinigen-und-was-gehoert-ins-pflichtenheft","status":"publish","type":"post","link":"https:\/\/putzvogel.ch\/en\/bueroreinigung-richtig-planen-wie-oft-reinigen-und-was-gehoert-ins-pflichtenheft\/","title":{"rendered":"Planning office cleaning properly: How often to clean and what belongs in the specification sheet?"},"content":{"rendered":"<p class=\"wp-block-paragraph\">Once a week? Three times? Or every evening?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Whoever is responsible for cleaning an office will sooner or later ask themselves this exact question: <strong>How often should cleaning actually be done?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The answer is less spectacular than hoped: it depends.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Because an office with five members of staff and little customer traffic has completely different requirements to an open-plan office where fifty people come and go every day.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Professional office cleaning therefore doesn't simply mean cleaning as often as possible. Much more important is, <strong>cleaning the right areas in the right rhythm.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And this is precisely where the requirements specification comes in.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How often should an office be cleaned?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A flat rate rarely works for office cleaning.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What is decisive is how the building is actually used.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, a meeting room that is used twice a week does not need to be cleaned as often as a toilet that is used daily by numerous people.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The same applies to workspaces, entrance areas, kitchens or stairwells.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The more heavily an area is used, the more frequently it should be inspected and, if necessary, cleaned.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The question therefore is not only:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u00abHow often does the cleaning company come?\u00bb<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But rather:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u00abWhat work is carried out how often?\u00bb<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That sounds similar - but in practice it makes a big difference.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Not every room needs the same rhythm<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Let's take a look at a typical office.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The entrance area is the business card of the company. Dirt from outside, dust, raindrops or salt in winter quickly become visible here.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">By contrast, dust, waste paper and standard foot traffic are the main things generated in the actual office spaces.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And then there is the kitchen and sanitary facilities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These areas are heavily used and generally require more attention than a seldom-used archive or meeting room.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Therefore, a good cleaning concept does not simply treat the entire surface the same.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>It takes into account the actual usage of each area.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The kitchen and toilet are in a league of their own<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Anyone who works in an office knows it:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the morning the kitchen is clean.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">By ten o'clock, the coffee machine apparently already had a little war behind it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Kitchens and communal areas are classic examples of why a rigid cleaning schedule is not always enough.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sanitary facilities must also be considered depending on the number of employees and usage.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a small business, cleaning at longer intervals may be sufficient. With many employees or heavy customer traffic, significantly more frequent cleaning may be necessary.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Exactly such differences should be taken into account by a good cleaning plan.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The number of employees also plays a role<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">More people usually also mean more usage.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">More footsteps on the floor, more waste, more used tableware and more wear and tear on the sanitary facilities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, the same applies here:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The number of employees alone is not sufficient for planning.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An office with twenty people, who mainly sit at their workstations, can have different requirements to a business with ten employees and constant public footfall.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That is why, during professional planning, we always look at the entire property and how it is used.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What actually falls under office cleaning?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">That depends on the agreed-upon order.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Typical tasks of routine ongoing cleaning can include, for example, vacuuming or damp cleaning floors, cleaning sanitary facilities, emptying waste bins, and cleaning kitchens and frequently used surfaces.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Other tasks, on the other hand, do not need to be carried out every time they are used.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Windows, carpets, doors, skirting boards, radiators or hard-to-reach areas can, for example, be scheduled at longer intervals.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That is precisely why the statement <strong>\u00abPlease just clean the office\u00bb<\/strong> a bit too imprecise for a professional clean.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What is a cleaning specification?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A specifications document records, <strong>which cleaning tasks are carried out when.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That sounds like paperwork at first.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In reality, it is one of the most important tools for effective routine cleaning.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Because without a clear agreement, \u00abclean\u00bb can mean something completely different to the customer than it does to the cleaning company.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, a good requirements specification can stipulate:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>which rooms are cleaned<\/li>\n\n\n\n<li>what work is carried out during each deployment<\/li>\n\n\n\n<li>what tasks are to be carried out weekly or periodically<\/li>\n\n\n\n<li>how floors are treated<\/li>\n\n\n\n<li>which works are carried out separately<\/li>\n\n\n\n<li>which areas have special requirements<\/li>\n\n\n\n<li>which is expressly not part of the regular cleaning<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This ensures both parties know exactly what has been agreed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And if something is not right, it is much easier to assess whether work was forgotten or was not part of the order at all.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Why \u00abcleaning everything every time\u00bb doesn't make sense<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Of course, theoretically one could clean every door, every skirting board, every window and every radiator during every assignment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, that wouldn't make sense in most offices.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Professional cleaning also means deploying working time where it is needed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A toilet used every day needs more attention than the top of a cupboard in the boardroom.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An entrance area in winter may require more maintenance than in midsummer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And a rarely used area does not automatically need to be cleaned just as often as a heavily used workstation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Good cleaning is therefore not as much cleaning as possible \u2013 but the right cleaning at the right time.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Routine cleaning and deep cleaning go together<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Even with well-planned routine cleaning, there are tasks that are not carried out every time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Over time, dirt can therefore build up in certain places.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is where the deep clean comes in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It goes deeper and takes care of areas or dirt that are not continuously intensively treated during the normal cleaning routine.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Routine cleaning and deep cleaning are therefore not opposites.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">They complement each other.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Routine cleaning keeps the property clean on a day-to-day basis. Periodically, deep cleaning ensures that even deeper-lying or hard-to-reach areas are thoroughly treated again.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">A requirements specification is allowed to change<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A cleaning plan is not set in stone for all eternity.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Businesses change.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Perhaps twice as many people are suddenly working in the office. A new breakout room is added. Working hours change or the company welcomes significantly more customers than before.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Then the cleaning should also be adapted.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Therefore, it makes sense to review the requirements specification together from time to time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Are the intervals still correct?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Are there any areas that are cleaned too often?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Or areas that actually require more attention?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sometimes a small adjustment can achieve significantly more.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Our cleaning bird tip<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Plan an office clean <strong>not in terms of the time required, but in terms of the desired outcome.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">So the question should not be first:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u00abHow many hours of cleaning do we need?\u00bb<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Rather:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u00abWhat should our office look like and what work is necessary for this?\u00bb<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Only after that are sensible cleaning intervals determined.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This creates a concept that suits the property \u2013 instead of a generic cleaning schedule that looks the same everywhere.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Conclusion<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">How often an office should be cleaned depends on the size, usage, number of employees, customer traffic and the individual areas of the building.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Sanitary facilities and kitchens may require different intervals than office spaces, meeting rooms or rarely used auxiliary rooms.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A <strong>tailored requirements specification<\/strong> provides clarity on this.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It specifies which work is carried out and when, and prevents the client and the cleaning company from having different expectations of the job.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Or in short:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Good office cleaning does not begin with a cleaning rag \u2013 but with a sensible plan.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The <strong>Putzvogel GmbH<\/strong> undertakes one-off and regularly recurring maintenance cleaning for offices, surgeries, stairwells and other commercial properties.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We would be happy to create a for your property <strong>tailored requirements specification<\/strong> and a no-obligation quote.<\/p>","protected":false},"excerpt":{"rendered":"<p>Einmal pro Woche? Dreimal? Oder jeden Abend? Wer f\u00fcr die Reinigung eines B\u00fcros verantwortlich ist, stellt sich fr\u00fcher oder sp\u00e4ter [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":841,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_seopress_titles_title":"","_seopress_titles_desc":"","_seopress_robots_index":"","_seopress_robots_follow":"","_seopress_robots_imageindex":"","_seopress_robots_snippet":"","_seopress_robots_primary_cat":"","_seopress_robots_breadcrumbs":"","_seopress_robots_freeze_modified_date":"","_seopress_robots_custom_modified_date":"","_seopress_robots_canonical":"","_seopress_social_fb_title":"","_seopress_social_fb_desc":"","_seopress_social_fb_img":"","_seopress_social_fb_img_attachment_id":0,"_seopress_social_fb_img_width":0,"_seopress_social_fb_img_height":0,"_seopress_social_twitter_title":"","_seopress_social_twitter_desc":"","_seopress_social_twitter_img":"","_seopress_social_twitter_img_attachment_id":0,"_seopress_social_twitter_img_width":0,"_seopress_social_twitter_img_height":0,"_seopress_redirections_value":"","_seopress_redirections_enabled":"","_seopress_redirections_enabled_regex":"","_seopress_redirections_logged_status":"","_seopress_redirections_param":"","_seopress_redirections_type":0,"_seopress_analysis_target_kw":"","_seopress_news_disabled":"","_seopress_video_disabled":"","_seopress_video":[],"_seopress_pro_schemas_manual":[],"_seopress_pro_rich_snippets_disable_all":"","_seopress_pro_rich_snippets_disable":[],"_seopress_pro_schemas":[],"footnotes":""},"categories":[4,1],"tags":[],"class_list":["post-840","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tipps-und-tricks","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/posts\/840","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/comments?post=840"}],"version-history":[{"count":1,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/posts\/840\/revisions"}],"predecessor-version":[{"id":842,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/posts\/840\/revisions\/842"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/media\/841"}],"wp:attachment":[{"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/media?parent=840"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/categories?post=840"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/putzvogel.ch\/en\/wp-json\/wp\/v2\/tags?post=840"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}